Postgraduate Student Stipend
Process for completing Postgraduate Stipend forms for a New Student
Postgraduate Student Stipend Forms can be found on the HR Forms A-Z page.
Graduate Student Proposal form:
This Form should be completed in full by the student's department. Please make sure below details before the School/Department submits the form to HR.
- Student TCD email is must on the form. Student should be fully registered as a full-time student with Academic Registry in order to set up the Stipend payments. Please do not send the forms in advance of being registered.
- Stipend amount per annum & per month value should be completed.
- Stipend Start & End date (this is from when you want the student to receive stipend till when it ceases). This start date cannot be before their date of registration.
- Account codes should be either Research or GL codes.
- Must be checked and signed by the Grant Holder (account holder where the stipend is to be charged from) and the Head of School.
All personnel details & department details should be provided in detail.
HR do not look after the administration of fees. The section on the Graduate student proposal form requesting information on fees is for audit purposes only.
Scholarship Exemption Declaration Form:
This form should be completed in full by the student. All questions must be answered & this form should reflect same dates & scholarship amount as the proposal form.
Direct Pay Mandate form:
This form should be completed in full by the student. All questions must be answered. Please leave the Staff/Payroll ID Number blank if the student has never been paid by Trinity College before. This number will not be issued until the student’s record has been set up. This form needs to be sent directly to the Payroll Services email (payrollservice@tcd.ie). If the bank account changes the student can update directly on Core Portal.
The student will need a SEPA compliant bank account and Irish address to be in receipt of their stipend. A PPS is not required when sending the original documents if the student in not in receipt of one yet, but it must be emailed to HR once it is received.
All paperwork should be submitted to HR before the payroll deadline dates of each month. Incorrect paperwork will be sent back to the school and/or student and may delay the set up process.