Secure data disposal and hard-drive destruction

Outdated or non-functional IT equipment containing sensitive or confidential Trinity data, as well as any information covered under GDPR, must be securely destroyed or sanitised. Proper disposal of this equipment is not only required, but also critical to safeguarding Trinity against data breaches.

Vyta data disposal service

Our approved supplier, Vyta, offers the most accredited IT asset disposal service in Ireland and is committed to compliance, security, and sustainability. They provide secure destruction or sanitisation of retired IT equipment that will then be repurposed for reuse*.

This approach not only generates financial returns for our retired IT equipment, but also supports environmental responsibility. Learn more about their services on their website. 

Steps to secure data disposal

• Review the Service Rate Card Fees
• Download and complete the collection form, once completed  email to Catherine.smith@vyta.com and CC sales.support@vyta.com
• You will receive a quote from Vyta, and you can decide whether you want to proceed or not.
• If you wish to proceed, please email the confirmation to Vyta cc'ing IT Services using this address: NOC@tcd.ie ensure to include the quote reference and cost centre code for internal billing purposes.
• Vyta will then confirm that you are included in the monthly collection.
• Please ensure the equipment is prepared and ready for collection as per instructions from Vyta.
• When the collection takes place, please ensure to maintain your own records for Asset Register purposes.
• IT Services will pay the monthly Vyta invoice and charge-back internally.
• Certificates of Disposal and other reports will subsequently be issued by Vyta.

_{*Devices that are locked to iCloud or Bios password, MDM or DEP locked cannot be re-marketed and so we request that you ensure all passwords and locks are removed.}

Personal use of older computers

Older College-owned computers which are no longer to be used for College work should be disposed following the advice above. As outlined by Trinity Procurement Policy Section 5(d), staff may take home older College-owned computers for personal use where authorised in writing by the Head of Area, and where the hard drive has been fully wiped and all aspects of licencing have been accounted for.  Where this arrangement will be used, please ensure all parties are fully aware of the information outlined in the Trinity Procurement Policy Section 5(d) especially around the care that needs to be taken in the re-use of disposed assets, and the retention of associated records for at least 4 years.  Any related queries can be emailed to procurement@tcd.ie.