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Thesis Submission Process

Please contact the Academic Registry gsothese@tcd.ie with queries related to the submission of your student's thesis. Deadlines for the submission are:

31st of August for September registrants
the last day of February for March registrants

The flow chart below illustrates the PhD thesis submission process and outlines the roles and responsibilities at each step.

Thesis submission Trinity College Dublin

1. Corrections required by examiners must be made before results are submitted to Council. An email is required from the internal examiner certifying that corrections have been carried out satisfactorily. Minor corrections should be completed within two months of the candidate being informed of corrections required (three months for students on the part-time register). If the examiners recommend that the thesis be referred for revision, this means that re-examination is required (though a second viva voce is not permitted) and the candidate must register and pay a revision fee.

2. Examiners may propose that the thesis be referred for major revisions and subsequent re-examination, for which six months are normally allowed from the time of notification (nine months for students on the part-time register). In this case, an electronic resubmission of the thesis must take place through the Academic Registry website, examiners will submit separate forms through gsothese@tcd.ie and the examination process will not include a viva voce.

3. One bound copy of every thesis approved for a higher degree is lodged in the custody of the Librarian in the University Library. An electronic copy is deposited in the University's open access institutional repository.

Stay of Deposition Requests

As per Calendar students may request a "stay of deposition" on their thesis:

“Should an author of a thesis wish to withhold permission for the use of her/his work, a written application must be made to the Dean of Graduate Studies at the time of submission of the thesis for examination. Such applications must have the written support of the graduate student’s Supervisor or Director of Teaching and Learning (Postgraduate), must state the reasons for the request for a stay on access and must provide a contact address. The maximum length of a stay is five years. During this period of withheld permission the thesis may be consulted, lent or copied only by written permission of the author who is under an obligation to reply to all enquiries within a reasonable time.”

Students apply for a stay of deposition online by filling in the Stay of Deposition Request Form . The link to the form is provided in the section below.

Students are required to submit a written confirmation of support for the thesis embargo from their Supervisor or Director of Teaching and Learning (Postgraduate) with the form. The Graduate Studies Office at genadgso@tcd.ie confirms the Dean's decision by return email, with the Supervisor copied on the email.