Equality, Diversity and Inclusion

Contact Us Room 2054 Arts Building
Trinity College
Dublin 2.

View the contact page for more contact and location information

equality@tcd.ie Gaeilge

Information For Project Organisers

Congratulations on your successful application to the Equality, Diversity and Inclusion (EDI) Fund!

You can get started once you complete the actions in the acceptance email you received - this includes confirming that you accept the funding and the associated terms and conditions.

You and your co-organisers are responsible for:

  • Ensuring your project is completed in line with the Fund's EDI-Fund-Terms-of-Reference

  • Implementing your project - booking rooms, dealing with people involved, ordering from suppliers, etc. 
  • Communicating about the project and ensuring it happens as planned

  • Monitoring your project's budget and requesting reimbursements/supplier payments from your school or department or unit in a timely manner

EDI Fund Terms and Conditions

  • Your project should be completed within 6 months of receiving the EDI Fund grant, unless otherwise agreed.

  • Your project must be implemented as described in the application form - if there are any changes to your plans you must notify the Equality Officer at equality@tcd.ie immediately

  • Your project must comply with all relevant University Policies see here: Policies - About Trinity - Trinity College Dublin (tcd.ie).
  • Project are expected to make use of Trinity resources in their organisation - such as using on-campus spaces and recognised suppliers from Trinity's list of preferred suppliers for things like catering, printing, AV, photography, and similar.

  • You must share any publicity material relating to your project with the EDI Office, for future promotion of the Fund.
  • The EDI Fund must be acknowledged as the project funder in any communications, presentations, publications, or similar
  • All funding granted via the EDI Fund must be spent in a manner that complies comply with Trinity Financial Guidelines - this includes procurement, invoicing, payroll and reimbursement. Payments must adhere to the statutory legal requirements governing public bodies as prescribed by the Revenue Commissioners; and any additional conditions specified by the EDI Sub-Committee and/or Trinity. The sponsoring group, e.g. academic department, CSC, Trinity Sport, will be able to provide guidance on this based on their local financial processes.

  • Funding is transferred in one disbursement to the nominated account on the application form. All project related expenses must be reimbursed to organisers in a prompt manner and all receipts must be retained for review by the EDI Office.
  • Any unspent funding must be returned to the EDI Office.

  • You must submit a report to the EDI Office on the outcome and impact of your project within 6 months of your funding approval using this Final Report Template. (available soon)

Running Events

Communications

  • Your project should have a communication plan for how you are going to promote and document the activities and achievements to the target audience using a range of media.
  • You are encouraged to tag the EDI Office in any social media posts about your event or send links to equality@tcd.ie for sharing on our website and social media.
  • You should review the Trinity Identity guidelines for any visual media and use the 'general use' Trinity logo for presentations, posters, publications and similar

You may also wish to look at other Trinity sources of project funding such as: