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Google Workspace and Storage – Update on amends to current limits

Trinity uses Google Workspace to provide email accounts, and a digital storage option for alumni and students. In 2021/22 Google introduced substantial fees, on what had previously been a free service, for use of its Workspace offering.

We have undertaken comprehensive research to identify options which will minimise disruption for our alumni brought about by the introduction of these fees by Google.

We are happy to confirm that if you commenced your studies in Trinity prior to October 2023 and are a graduate of the University, you will continue to have free access to your @tcd email account. Trinity will continue to cover the cost of this email service.

Unfortunately, due to significant costs associated with data storage, the unlimited storage capacity will no longer feature as part of this service. As a result, storage on all alumni TCD email accounts will be set to a maximum quota of 5GB.  

To achieve this limit, Google Drive and Google Photos are no longer available as part of your email account.  

Access to Google Drive has now been removed. Google Photo applications continue to use a substantial amount of storage and we strongly advise that you review and back up photos to alternative storage platforms by Monday, December 2nd. Once this is done you will need to delete all photos from your @tcd.ie account. Please note if this is not done, access to your email account will be suspended and your account will be marked for deletion.

We have also introduced Multi-Factor Authentication (MFA) to enhance the safety of your email service.

In all circumstances, access to your Trinity email is a privilege granted by the University and not an automatic right. The University, retains, at its sole discretion, the right to withdraw email privileges. 

While the ongoing provision of this benefit will be subject to cost considerations, we are delighted that at this time Trinity is able to continue to provide you access to a @tcd email account. 

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