Courses that require Garda Vetting

Starting Garda Vetting

These are steps you must complete:

*It is not mandatory for non-EU students to have a current Irish address, but if you do have an Irish address then please include it on your form.

1. Complete Vetting Invitation Form
2. Complete the Student Vetting Declaration Form
3. Supply Two forms of Identification (ID) - 
• Photo ID and Date of Birth (must be passport or Driving Licence)
• Document showing your current address*
4. If you have lived outside Ireland for more than 6 months since the age of 18, you must also provide Police Clearance Certificates for all such countries.
5. If you are under 18 years of age, you must complete the Parent/Guardian Consent form.

*It is not mandatory for non-EU students to have a current Irish address, but if you do have an Irish address then please include it on your form. Proof of address must be dated within the last six months.

Make sure you have completed all relevant forms and have submitted the required supporting documents.

Supporting Documents

These are the documents you must submit along with your Garda Vetting.

1. Photo ID. This can be either a  
1. Passport or Driving Licence
2. A document showing your name and current address e.g. one of the following (Statements from store cards/catalogue companies or Mobile phone bills are not acceptable):
1. CAO offer notice
2. Bank statement
3. Lease for rented accommodation
4. Utility bill

Documents can be stamped and signed by any of the following:

• Academic Registry Service Desk, Trinity College Dublin
• An Garda Síochána/ Police Officer
• Practicing Chartered and Certified Public Accountants
• Notaries Public/Practising Solicitors
• Embassy/Consular Staff
• Regulated Financial or Credit Institute
• Justice of the Peace
• Commissioner of Oaths
• Medical doctor

Completing Garda Vetting

Within 4-5 working days our team receiving your forms/documents you will receive an email from evetting.donotreply@garda.ie asking you to complete the online Garda Vetting Form. Please do not send any queries to this email.

This invite will be sent to the email address entered on Invitation Form-NVB1 Form.

Once you have submitted the online form, it can take 10 – 15 working days to to be processed.

Once your form has been processed, the National Vetting Bureau will issue a Vetting Disclosure which will be sent to you by the Academic Registry.

FAQs

What documents do I require for Garda Vetting?
Each Garda Vetting applicant is required to submit:

• Vetting Invitation form
• Student Declaration form
• Parent/Guardian consent form (for under 18 students)
• Certified copy of ID
• Certified copy of evidence of address
• Police Clearance certificates from each relevant country (for students who have resided outside of Ireland for more than 6 months past the age of 18)

How long does the Garda Vetting process take?
From the time your application is received to your Garda Vetting being issue, it can take up to 2-5 weeks.

This time may increase at peak periods.

I have received the eVetting link but noticed my name or address is wrong, what should I do?
Please do not complete your online vetting application if your details are wrong, get in touch with us immediately by emailing ARGardavetting@tcd.ie.

Can I email in my Garda Vetting forms/documents?
We do accept forms sent by email, but a hard copy version of your Garda Vetting application must be submitted in person to the Academic Registry Service Desk.

Your application cannot proceed until we have received these hard copies.

Our Service Desk is located on the first floor of the Watts Building and is open between Monday to Friday, 9am-5pm (except Bank Holidays).

Where do I submit my Garda Vetting application?
All Garda Vetting applications are to be submitted in-person to Academic Registry Service Desk. A hardcopy of all documents (application forms and other documents) must be submitted in-person.

Can I send in original copies of my documents?
Please do not send in copies of your documents. You can come in to the Academic Registry Service Desk with the original and we can take a copy and hand you back the original immediately.

Alternatively, you can get a copy certified and hand the certified copy to us at the Service Desk.

I need a letter to request a Police Clearance Certificate from my home country.
Please email ARGardavetting@tcd.ie and we will be able to provide you this certificate.

Do I need to be Garda Vetted?
All students on courses who may come into contact with children must complete the Garda Vetting process before they will be able to register.

This is a requirement by the National Vetting Bureau for persons that will carry out relevant work with children and/or vulnerable adults.

Please see list of courses that require Garda Vetting.

Do I need to present a Police certificate?
If you have resided outside of Ireland for over 6 months since you turned 18, you must provide a Police certificate from the country you have resided in.  

If you have not lived up to 6 months outside of Ireland since you turned 18, you don’t have to present a Police clearance certificate.

Can I register for my course before I apply to be Garda Vetted?
You must submit your application and supporting documents to our team before you can start your registration.

Once our team have received your documents then your student record will be updated and you can start registration.

 What happens if I have applied to be Garda Vetted, but my course doesn’t require it?
As Garda Vetting is not required for your course, your application forms will not be processed, it will be confidentially shredded.

 My documents are not in English. Do I need a translation?
Any documents not in English must be translated by an official translation company.

A copy of your translated documents and a copy of your documents in their original language must be submitted.

I recently completed Garda Vetting at my current place of employment. Do I need to submit a new application?
Yes. Every organisation you join where you are working with children and vulnerable adults is required.

Do my documents need to be signed or stamped to be certified?
Your documents need to be both a signature and a stamp from the authorities accepted for certification.

What address can be used for my documents?
You can your permanent address on your supporting documents. If you are a student from abroad and do not have an Irish address yet then you can use your home address from your country.

Make sure the proof address used on your application and documents matches your student profile.

Who can certify my documents?
You can have your documents certified in-person at our Service Desk on the first floor of the Watts Building.
Our office is open between 9am to 5pm, Monday to Friday (except Bank Holidays).