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Trinity College Dublin, The University of Dublin

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Academic Registry

You are here Service Desk > Documents and Forms

The three letters we offer are:

The Academic Registry Service Desk can provide letters confirming course registration students as well as letters detailing registration history for graduates of the University. If you are on campus we recommend you print the letter from my.tcd.ie to save time. However if you need a letter emailed or posted to a certain address you can contact us at academic.registry@tcd.ie.

A minimum of one working day is required with letters requested before the close of business available after 13:00 the following working day.

Students and graduates can request letters by contacting the Academic Registry, or by submitting our online letter request form. Please provide as many details as possible, including your full name, student number (if applicable) and details of how letter is to be provided (e.g. by email, to a postal address, collection in person).

Letter requests submitted online or by email will not begin processing until our staff have the opportunity to receive and respond to your request.

Please note that due to data protection requirements Academic Registry staff can only accept letter requests from the student or graduate personally. Requests cannot be made by parents/guardians or other family members. When requesting a letter, the student/graduate can give permission for their letter to be collected by a third party who may then collect upon presentation of a valid photo ID.

Student Registration Letter

This letter can also be generated through a student's my.tcd.ie portal.

The registration letter provides confirmation of

  • Student name/number
  • Dates of Registration for the current academic year
  • Date of birth
  • Nationality
  • Permanent home address
  • Term address

The letter is in the format required by the INIS and constitutes proof of both student registration and fees paid. Please note that the permanent home address and term address printed on your letter reflects what you have entered on your my.tcd.ie portal. Students are advised to confirm that this is correct in advance of requesting their letter as any errors will require the student to submit a a new request and this process will take a minimum of one working day additional processing time.

The INIS letter requires a minimum of 1 working day's notice to issue and students should allow sufficient time between requesting the documents and receiving their appointment with the INIS.

To find out how to access your registration letter, please watch our video below.

Graduate Letter

Graduates of the University can request a letter confirming the following:

  • Student name/number
  • Years of attendance
  • Degree/diploma awarded (if applicable)
  • Class of award (if applicable)

This letter does not constitute a detailed records of your grades - further information on this is available on our Transcripts page.

Receipts of Fees Paid

Students have the ability to print receipts for any fees paid from the academic year 2012/13 onwards from the “My Finance” section of their my.tcd.ie portal. The Academic Registry can provide copies of these receipts if you require a stamped & signed version, if you require receipts prior to 2012/13 or if you are a graduate. Please note that these receipts can only be requested by the student and are in the same format as those available on the my.tcd.ie portal.

Translation or Replacement of Degree Parchment

All degree parchments are presented in Latin to candidates for degrees at Commencements. Employers and other institutions will sometimes request an English translation of your degree parchment - this is provided by the Academic Registry on request from the graduate. All translations issued on A4 University letterhead by the Academic Registry are certified and endorsed with an official University stamp. Translations can also be sent by email in PDF format. Please allow a minimum of 3 to 5 working days to process your request.

Application for a translation or a replacement parchment should be made by emailing the Academic Registry with these details

  • Your full name when you were registered at Trinity College Dublin
  • Date of birth
  • Student number (if available)
  • Award to be replaced/translated (eg, B.A., Ph.D.)
  • Years registered at Trinity College Dublin
  • Home address (as currently recorded by the University)
  • Details of how translation/replacement is to be provided (e.g. email address, postal address)

All awards other than degrees are originally presented in English by the University and do not require a translation.

Visa Letter and Visa/Immigration Information

To generate your visa letter in your student portal, please follow the instructions below:

  1. Log in to your student portal.
  2. Select My Applications from the top menu.
  3. Click on generate visa letter.
  4. Select your course from the drop down list. 
  5. Press ‘Generate’.

If you  feel the visa letter does not accurately reflect your charges or payments please contact academic.registry@tcd.ie

Visa & Immigration Information

Please click here for more information on Visas and Immigration issues.